Preparing an article for submission

NB: We only accept contributions in .doc and .docx format. No PDF, please. Also, once your manuscript is ready for submission, make sure that you have anonymised it before uploading it on the system. To do so, please ensure that (a) you have deleted your name and affiliation after the title (these, along with the abstract, will be registered separately on the system as part of the submission process); (b) you have not included  any identifying information in the text, replacing your name(s) with "Author(s)" and year (also reduct all the relevant information in your reference list); and (c) you have removed your personal information from the uploaded file properties (if you are unsure about how to do this, follow our dedicated guide). 

 

General Formatting

  • Indent new paragraphs with tabs (no blank lines)
  • Avoid inserting empty paragraphs to format page layout, etc.
  • Do not insert empty lines after section headings
  • 12 pt Times New Roman, 1.15 line spacing and 2.54 cm margins all around
  • Include page numbers only as footer
  • Maximum 8000 words, excluding notes and references

 

Structure

Sections should be structured following the numerical system which means 1. or 1.1. or 1.1.1. Only sub-sections up to the third level are accepted (hence no 1.2.3.1).

  

Data Presentation

When presenting linguistic data (e.g. letters, words, or phrases), please distinguish it from the body of your text with italics. Please use quotation marks when glossing or explaining the presented linguistic feature, e.g.

The quantifier many means ‘a lot’.

You may also set quoted sentences apart from the main body of the text by using numbered examples, indented, e.g. 

Consider the quantifier many and the expression hit the target in sentences (10) and (11):

(10)    Not many arrows hit the target.
(11)    Many arrows didn’t hit the target.

When working with non-Anglophone data, please present the text in italics and provide its English translation in square-brackets, e.g.

John then said: Je ne sais pas si je lui ai fais mal. [I don’t know if I hurt him.]

If you are presenting detailed transcripts (e.g. those used in a conversation analytic framework), please send a PDF of the transcript and indicate in the text which file the copy-editor should insert (e.g. Insert Transcript 1 here). This will help avoid any unwanted modifications of the transcript while sending the file. Please do not forget to add a section in your paper specifying the Transcript Conventions.

 

Tables and Figures

All tables and figures should appear in the article and should be captioned and numbered consecutively throughout the article, with one line space above and below. Table captions should be placed above the Table and Figure captions below the Figure.

 

Footnotes

Please use your document processor's footnotes function, consecutively numbering your notes using full integers (i.e. 1, 2, 3...).

 

Quotations and In-text referencing

Punctuation

  • Short quotations should appear in the main text in double quotation marks (e.g. "…").
  • Quotations within quotations take single quotation marks(e.g. '…').
  • Quotations longer than 3 lines should be indented in the text without quotation marks (use the appropriate style in the Word template). Don’t add the reference after the quote but before it.
  • Keep quotation marks before any other punctuation mark.

 

Quoting Sources:

Please follow the APA7 Author-Date style of referencing.

 

APA quick guide to in-text referencing:

  • Author’s name is given in brackets: use commas between author and date. For example: Metaphors are ideological in so far as they "can contribute to a situation where they privilege one understanding of reality over others" (Chilton, 1996, p. 74).
  • Author’s name is integrated into the text: put the date (and page number) of the source in brackets after the author’s name. For example: According to Fowler (1991, p. 25), "representation, in the press as in all other kinds of media and discourse, is a constructive practice". 
  • Quoting from an Internet page: put ‘[online]’ instead of the page numbers. For example: According to Pittman’s discourse (2013: [online]), …
  • Modify parts of the quote: use square brackets to indicate modifications. For example: "Extracts from Scarlett’s diary […] showed how [he …] was left in the care of Lobo".
  • Quote from a video: write the time-span referred to in (minutes:seconds) and present the time between square brackets. For example: (YouTube, 2017, [08:43])

 

Details of APA in-text author-date referencing

  • Single authors: (Baker, 2008; Wodak, 1996; Teo, 2000)
  • Multiple works by same author: Racism has been a focus of CDA (van Dijk, 1987, 1991, 1993).
  • Two authors should appear with an & if they are in-between brackets, or ‘and’ if the names belong to the text: (Weinblum & Iglesias, 2013; Baker & Levon, 2016; etc.) OR Weinblum and Iglesias (2013) point out that …
  • More than 2 authors should appear with ‘et al.’ after the first author’s name: (Baker et al., 2008; Frosh et al., 2001; etc.)
  • References quoted in another source should appear with a colon between the two sources and should also be listed in the references section: (Looker et al., 2007, quoted in O’Connor, 2010, p. 768)

 

Reference List (at the end)

Format: Please use extra line spacing between the references (1.5) and indent each reference after the first line (hanging indent).

Style: Please follow the APA 7 style of referencing. A short-list of style examples is available here. Examples of how to reference textual, audio-visual and online sources can be found on this webpage.

We encourage the addition of DOI codes at the end of the sources in the following format: https://doi.org/10.1111/josl.12134

NB: When referencing computer software, please use the following style: Anthony, L. (2014). AntConc (3.4.3). [Computer Software]. Tokyo: Waseda University. Available from: www.laurenceanthony.net.