Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in the Submission section.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  • The Author(s) acknowledges that they abide by the POLICIES and APCs of the JVE.

Author Guidelines

SUBMISSION GUIDELINES

GENERAL

The following are the submission requirements for written contributions of all kinds:

  • Members of UNICollaboration must supply their membership number with their submission in order to avoid the application of article processing charges (APCs).
  • Submit an original contribution neither previously published nor under consideration elsewhere.
  • If you are contemplating a submission in a language other than English, French, or German, contact the editors-in-chief before proceeding.
  • Keep within the word-count limits for the contribution category:
    • Keynotes: up to 8,000 words (including references, excluding appendices)
    • Research articles: up to 8,000 words (including references, excluding appendices)
    • Practice reports: up to 4,000 words (including references, excluding appendices)
  • Provide tables (if any) in editable format, not as a screenshot.
  • Supplementary materials (if any) should be placed in a separate file, one per item. It may be hosted either by the journal or the author – authors should communicate their preference –  and referenced in the text with the appropriate filename, which will be replaced with the URL in the published version.
  • Follow APA style for in-text citations and the list of references.
  • The list of references must include only sources explicitly cited.
  • Include an acknowledgment section (if needed) to credit the work of any non-author contributors, and/or funding agency.
  • Include a 50-word biographical note for each author.
  • Include affiliation, city, country, e-mail, UNICollaboration membership number where applicable, and, if possible, ORCID URL for each author.
  • Include permissions to reproduce any copyrighted materials.

KEYNOTE ARTICLES

Keynote contributions have wide latitude as to their form, style, and content. The key requirement is that they should have a broader, synthesising focus than regular research papers or practice reports. Appropriate formats include, but are not limited to: state-of-the-art articles, meta-analyses, innovative theoretical perspectives, and programmatic essays. 

CLICK HERE FOR RESEARCH ARTICLE GUIDELINES

CLICK HERE FOR PRACTICE REPORT GUIDELINES

CONTRIBUTIONS IN NON-TRADITIONAL FORMATS

Journal of Virtual Exchange will also consider submissions in non-traditional formats: video, audio, hypertext, multimedia, and so on. Such submissions will be assessed by the editors for their scholarly interest to the journal’s readership, but also for the creativity with which they exploit the affordances of the online environment. Content that might be suitable for such formats includes, but is not limited to, interviews, book reviews, and software reviews.

Submissions in non-traditional formats should be first proposed in an email to the editors-in-chief. If the editors wish to pursue the proposal further, details of the appropriate submission format will be negotiated with the proposer.

PEER REVIEW PROCESS

Practice reportsresearch articles, and contributions in other formats that pass the editors’ preliminary desk review are double-blind reviewed by two peer reviewers. Possible recommendations are: Accept as-is; Accept subject to minor revisions; Resubmit following substantial revisions; or Reject. The final decision is made by the editors. Both reviews are communicated to the author(s) along with the decision. Articles which are resubmitted following substantial revisions will be subject to a second round of review, this time with reference to the author’s responses to the first-round reviews.

POLICIES AND APCs

The Author(s) acknowledges that they abide by the POLICIES and APCs of the JVE. 

Privacy Statement

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